Library Assistant (Serials and Scholarly Communications)


Post Number : 1ITSCPA 115TP

Grade : G-4

Parent Sector : Natural Sciences Sector (SC)

Duty Station: Trieste

Job Family: Documentation and Library

Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 16-OCT-2023


UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism


Duration of contract: one (1) year, with possibility of extension subject to availability of funds and satisfactory performance

Only candidates who are entitled to work in the E.U. may apply to this position


Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers. ICTP has been a major force in stemming the scientific brain drain from the developing world. For more than 50 years, ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.

The ICTP Library is part of the Research Division of ICTP. It provides information services and essential scientific support through bibliographic resources in all formats to ICTP researchers, course participants and visitors.

Long Description

Under the supervision of the Head, Library Services, the Library Assistant (Serials and Scholarly Communications) creates a precise documentation of the complete serial collection of the ICTP Library. He/she maintains the life cycle of print and electronic periodicals, including bibliographic description, seamless access and usage statistics. In addition, the incumbent participates in the ongoing discussion on Open Science and, under the supervision of the Library Head, develops means to offer advice on open research dissemination to the ICTP scientific community. Essential responsibilities include:

Long Description

  • Manages print and electronic serial resources lifecycle processes for firm order or packages, including the creation and maintenance of accurate bibliographic records of print and digital serial purchases, holdings and access entitlements in a variety of systems such as the Integrated Library System, the Electronic Resource Management System (EZB), the discovery tool and the Italian Serials Catalogue ACNP;
  • Collects, analyses, and reports usage statistics to help guide collection development and acquisition decisions;        
  • Handles administrative aspects of communication and networking with other libraries to exchange information  on the latest developments in the fields of open access publishing, copyright matters and research dissemination;
  • Compiles from the approved source,  and formats for publication on the ICTP website  brief information material outlining the procedural steps to access various publications;
  • Publish Open Assess materials, as well as information on Open Assess funding options and news on available repositories;
  • Performs additional activities that may be required to ensure the success of the work team.

COMPETENCIES (Core / Managerial)

Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Professionalism (C)


For detailed information, please consult the UNESCO Competency Framework.


•    Completed secondary, technical and/or vocational school.

•    At least three (3) years of relevant working experience in a research library

•    Excellent communication skills to maintain working partnerships and collaboration with colleagues from the same unit as well as external publishers, vendors and service providers. 
•    Ability to work individually and collaboratively within the team environment.
•    High level of data input accuracy and attention to detail. 
•    Knowledge of PC and related standard applications.


•    Excellent knowledge (spoken and written) of English and/or Italian and good knowledge (spoken and written) of the other.  


•    Working experience in an international environment and/or a scientific institute.


•    Experience in using Electronic Resource Management Systems and Integrated Library Systems for documenting print and electronic serial collections is desirable.


•    Good knowledge of another official UN language (Arabic, Russian, Chinese, French or Spanish) is an advantage.


UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.


For full information on benefits and entitlements, please consult our Guide to Staff Benefits.



Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.


UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.