Apply now »

Associate National Finance & Budget Officer

OVERVIEW

Post Number : 5MAADM1000RP

Grade : NO-A

Parent Sector : Sector For Administration and Management (ADM)

Duty Station: Rabat

Job Family: Finances

Type of contract : Fixed Term Field

Duration of contract : 2 years, renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 14-MAR-2025

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

(Only nationals of Morocco can apply for this position.)

 

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Under the general authority of the Assistant Director-General for Administration and Managements (ADG/ADM) and of the Director of the UNESCO Regional Office for the Maghreb, based in Rabat, and the direct supervision of the Finance and Administrative Officer of the Regional Office, the Associate National Budget and Finance Officer is responsible for providing a range of financial management and budget administration support services to the UNESCO Rabat Regional Office and antennas under its coverage.

 

On matters of financial internal control, the Associate National Budget and Finance Officer receives a delegated authority from the Chief Finance Officer as Certifying Officer and will receive policy guidance/ instructions from the UNESCO’s Corporate Services and Programme Sector ADGs on their respective areas of responsibilities. 

 

Specifically, the Associate National Budget and Finance Officer shall be responsible for the following:

Long Description

Budget Planning & Budget Preparation

  • In close coordination with the Finance and Administrative Officer, provide inputs for the regional office budget preparation process (C/5 documents and related workplans).
  • Provide support to programme/project responsible officers in elaborating resource requirements for budget submissions.
  • Assist programme/project responsible officers in finalizing cost estimates and budget proposals.
  • Review and analyse project budgets based on donor agreements, in close coordination with the Finance and Administrative Officer, programme/project responsible officers and donors.
  • Ensure donor agreement provisions are accurately translated into project budgets.
  • Ensure strict compliance with UNESCO’s rules, regulations, policies and procedures and accounting standards, including IPSAS.
  • In close coordination with the Finance and Administrative Officer, liaise with BFM (Bureau of Financial Management) and BSP (Bureau of Strategic Planning) on matters of budget planning and budget preparation and provide relevant information as requested.

Long Description

Budget Monitoring

  • Ensure that the budget data of the Regional Office and the antennas under its coverage is adequately and timely entered in the appropriate management systems, and that budgetary transactions are in compliance with regulations, rules, policies and procedures.
  • Ensure the sufficient and effective use of budgetary resources through robust monitoring of budget execution and timely provision of information to the Director of the Regional Office, the Finance and Administrative Officer and the programme/project responsible officers.
  • Monitor and analyse project budgets based on progress made in implementation and take corrective action if required, in close coordination with the Finance and Administrative Officer, the programme/project responsible officers and donors.  
  • Provide substantive advice and support to programme/project responsible officers in reviewing project budgets and propose revisions or corrective actions as necessary.
  • Process, validate and follow up with Central Services on budget revisions.
  • Provide timely reporting on budget implementation to the Director of the Regional Office, the Finance and Administrative Officer, programme/project responsible officers and UNESCO Central Services.
  • Ensure that project closure actions are timely performed, in line with UNESCO’s rules, regulations, policies and procedures, and project agreements’ provisions.

Long Description

Financial Management

  • Assist the Finance and Administrative Officer in ensuring that the Regional Office’s financial resources and expenditures are fully and properly accounted for and that internal control systems are adequate and functioning.
  • Act as Certifying Officer, ensuring that financial transactions are in compliance with regulations, rules, policies and procedures.
  • Support the Regional Office administrative team in the proper recording and monitoring of property, plant and equipment in the Regional Office’s and projects’ records and in the transfer of ownership/disposal actions in a timely manner and in line with UNESCO’s rules, regulations, policies and procedures and project agreements’ provisions.
  • Monitor commitments and payments, review and reconcile various clearing accounts, investigate erroneous/invalid entries and take appropriate corrective action, in line with UNESCO’s rules, regulations, policies and procedures.
  • Analyse complex or unusual accounting transactions and open items in the accounting system and implement corrective actions in consultation with the Finance and Administrative Officer as required, in line with UNESCO’s rules, regulations, policies and procedures.
  • Analyse and provide advice on cash flow requirements of the Regional Office and submit cash requests to UNESCO’s Central Services.
  • Perform monthly and yearly financial closure tasks, in close coordination with the Finance and Administrative Officer, the Regional Office staff and UNESCO’s Central Services.
  • Provide advice on financial interpretations to the Regional Office staff on UNESCO’s financial rules, regulations, policies and procedures.
  • Provide support to project/programme officers on donor reporting and liaise closely with Headquarters services to ensure donor reports are prepared in a timely manner in line with the terms of the funding agreements signed with donors. 

Capacity Development

  • Contribute to raising awarness of managers within the Regional Office and antennas under its coverage on financial and budgetary principles, methodologies, rules and procedures and facilitate their training as may be required.
  • Share best practices and foster knowledge sharing on financial management and budget planning, preparation and monitoring within the Regional Office and antennas under its coverage.

 

 

The Associate National Budget and Finance Officer may also be tasked with any additional activities required to ensure the success of the work team, including participation in the UN OMT (Operations Management Team) Finance Working Group and other UN BOS (Business Operations Strategy) related activities.

 

COMPETENCIES (Core / Managerial)

Communication (C)
Accountability (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Professionalism (C)

-

For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

 

Education

  • Advanced university degree (Master’s or equivalent) in the field of Finance, Business Administration, Accounting, or other related fields.

 

Work Experience

  • At least two (2) years of progressively relevant professional experience in the field of management, finance and administration, or related field, preferably within the UN system or an international organization.

Skills and Competencies

  • Knowledge of and commitment to the Organization’s mandate, vision, strategic direction and priorities.
  • Sense of objectivity and professional integrity, diplomacy, tact and discretion.
  • Excellent organizational and coordination skills,
  • Excellent oral and written communication skills, with ability to provide quality and timely support and services.
  • Demonstrated analytical skills and ability to take initiative and seek innovative ways to improve results.
  • Knowledge of ERP and financial or administrative management tools.
  • Excellent interpersonal skills and ability to work in a team and to establish/maintain positive and effective working relationships in a multi-cultural environment, as well as with internal and external stakeholders.
  • Strong IT skills, including the ability to use computerized systems and applications, as well as IT systems.


Languages

  • Excellent knowledge (written and spoken) of French and good knowledge of English would be an asset.
  • Knowledge of Arabic.

 

DESIRABLE QUALIFICATIONS

 

Education

  • Courses/degree/training in a field related to the post.
  • Professionally recognized accountancy qualification would be an asset.

 
Work Experience

  • Experience working in the UN system/international organizations or at the international level.
  • Experience in financial and administrative management of projects.
  • Experience in identifying solutions and making recommendations within the framework of internal guidelines and procedures.
  • Experience in ensuring compliance with rules and regulations and administrative processes and providing advice to others.

Skills and Competencies

  • Familiarity with the work and general functioning of the UN system and/or international organizations.
  • Knowledge of the geopolitics of the Maghreb region.
  • Ability to effectively contribute to UN working groups and teams.


Languages

  • Knowledge of another official languages of UNESCO (Chinese, Russian or Spanish).

 

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is XX XXX US $.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

Footer

UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

Please note that UNESCO is a non-smoking Organization. 

Apply now »