Share this Job

Senior Accounting Assistant


Post Number : BFM 960

Grade : G-6

Parent Sector : Sector For Administration and Management (ADM)

Duty Station: Paris

Job Family: Finances

Type of contract : Fixed Term

Duration of contract : 2 years, renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 31-MAR-2023 - Extended


UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism


Long Description

Only candidates entitled to work in France can apply to this position.



Under the overall authority of the Chief Finance Officer (CFO) and the direct supervision of the Head of the Accounts Payable (AP) Unit, the incumbent of the post will be responsible the provision of operational support in the field of accounts payable and preparation of management/financial reports.

Long Description

The incumbent within delegated authority will be responsible for:

  • Producing monthly dashboard on unliquidated obligations and undertake necessary follow up to settle long outstanding items.  
  • Performing monthly reconciliations, clearing travel suspense accounts, investigating anomalies, following up and taking corrective action to resolve reconciling items. 
  • Reviewing and clearing the goods received not invoiced account. 
  • Performing monthly reconciliations, posting and clearance for travel agency clearing account as well as taking corrective action to resolve reconciling items.
  • Monitor monthly reconciliation of VAT accounts for Field Offices and assist in processing VAT reimbursement request from the French authorities and follow up on all rejects and clearance of the account.
  • Analyzing open items on extrabudgetary projects. 
  • Providing operational support on accounts payable matters for regularizing anomalies.
  • Assisting with the calculation of accruals/advances for inclusion in the financial statements. 
  • Providing necessary support to the year-end audit process by preparing schedules and supporting documents, as and when requested. Reviewing and updating the operating manuals.
  • Under the advice of the Head of Unit providing guidance and interpretation of financial and accounting rules, and procedures related to A/P.
  • Under the advice of the Head of Unit providing guidance on the use of UNESCO Coupons.
  • Assisting Administrative Officers on the use of electronic tools (Contract management, Travel management, SAP modules and reporting transactions, etc.
  • Participating and assisting, as necessary, completion of projects related to Accounts Payable in collaboration with various stakeholders.
  • Act as a backup to other Senior Accounting/Finance Assistant as and when required.

COMPETENCIES (Core / Managerial)

Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Professionalism (C)


For detailed information, please consult the UNESCO Competency Framework.




  • Completed secondary, technical or vocational Education.


Work Experience

  • Minimum of 8 years of work experience in finance, administration, accounting or related areas.


Skills and Competencies

  • Excellent knowledge of SAP and Excel.
  • Good analytical skills.
  • Ability to work as part of a team.
  • Ability to work with people from different cultural background.
  • Ability to work under pressure.
  • Service oriented.
  • Problem-solving, organizational and interpersonal skills.



  • Excellent knowledge (spoken and written) of English and/or French and good knowledge of the other language.





  • Training/certification in accounting, finance or related fields would be an asset.


Work Experience

  • Experience in an international organization/institution. 


Skills and competencies

  • Knowledge of Winshuttle and/or ALLOS.



UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 46 568 Euros.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.



Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.


UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.