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National Finance & Administrative Officer

Skills and Competencies

OVERVIEW

Post Number : 4INEDPA041GI

Grade : NO-D

Parent Sector : Education Sector (ED)

Duty Station: New Delhi

Job Family: Administration

Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 02-DEC-2021 (EXTENDED)

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

Only nationals of India should apply for this position.

Duration of contract: initially 1 year, with possibility of extension subject to availability of funds and satisfactory performance.

OVERVIEW OF THE FUNCTIONS OF THE POST

 

The UNESCO Mahatma Gandhi Institute of Education for Peace and Sustainable Development (MGIEP) is UNESCO’s first education-related category 1 institute in the Asia and the Pacific region towards the development and promotion of new approaches to education for a more peaceful and sustainable world. The Institute is a globally regarded centre of excellence for research and implementation of socio-emotional learning (SEL) through innovative digital pedagogies empowered by Artificial Intelligence.

 

Under the immediate supervision of the Director of the Mahatma Gandhi Institute of Education for Peace and Sustainable Development (MGIEP) and a functional reporting line to the ADG/ADM, the incumbent will be responsible for ensuring the efficient, effective, and compliant administration of MGIEP financial and human resources, in line with relevant administrative, human resources and financial rules, regulations and standard practices of UNESCO while recognizing the functional autonomy of the Institute as laid down in the appropriate General Conference resolution.  On matters of financial internal control, he/she receives a delegated authority from the Chief Finance Officer as certifying officer. The National Finance and Administrative Officer will be expected to ensure that there will be an effective interaction between MGIEP and UNESCO's various Central Services, including the Bureau of Financial Management (BFM), the Bureau of Strategic Planning (BSP), and the Bureau of Human Resources Management (HRM). S/he will be expected to perform the following essential tasks:      

Duties and Responsibilities

  • Provides overall guidance to UNESCO MGIEP on the preparation of Budget with regard to the Organization’s midterm strategy (C/4 document) and Programme and Budget (C/5 document), including work plans according to results-based management (RBM) and Results-based Budgeting (RBB) principles.
  • Ensures that a mechanism for budget execution monitoring for regular budget and extra-budgetary funds is developed and implemented.
  • Ensuress the accurate and transparent recording of financial transactions according to IPSAS standards and in compliance with UNESCO financial rules and regulations.
  • Ensure strategic and operational monitoring of financial management risks and assets, resources, and liabilities of the Sector’s operations.
  • Act as Certifying Officer in all central services by ensuring that financial transactions are in compliance with regulations, rules, policies, and procedures and on matters relating to internal financial control.
  • Identifies any financial and internal control risks and advise on follow-up measures to mitigate such risks.
  • Act as the focal point for financial and legal discussion with external partners such as donors and programme partners, and effective interaction with UNESCO Headquarters support services.

  • Coordinates the Institutes’s involvement in external audits, internal audits, and donor accreditations/verifications and leads the implementation of recommendations related to financial management and internal controls and the follow-up thereon.
  • Proposes strategies and design new processes to resolve recurring administrative problems and improve financial and administrative procedures.
  • Coordinates and work closely with the Director for strategic planning and human resources management in the Institute to identify holistic solutions to issues relating to budget, finance, and resource implementation.
  • Ensures that there is a procedure to provide and maintain a healthy and safe working environment; effective local area network, individual workstations, printers, etc., and implement systems to ensure that the assets of the Institute are safeguarded.
  • Collaborates with Headquarters Security Services on all-security-related issues and ensure that regular and smooth monitoring for the implementation of UN common security policies, procedures, and standards are put in place.
  • Oversee and manage the Human Resource portfolio of the Institute, coordinates all recruitments and ensuring compliance with UNESCO rules and regulations.

  • Responsible for HR Planning, including ensuring consistency of Terms of Reference (TORs) of Service contracts, Project appointments, Volunteers. ensures their internal coherence and timely updates,  temporary assistance workforce planning, the conception of service contracts, and follow up for payroll.
  • Oversee and manage the administrative staff in the Institute ensuring smooth operations in administration and delivery of services to project teams and the Director’s office.
  •  Elaborates and coordinates training planning and activities for Finance and Administrative assistants.

COMPETENCIES (Core / Managerial)

Communication (C)
Accountability (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Building partnerships (M)
Driving and managing change (M)
Making quality decisions (M)
Managing performance (M)
Strategic thinking (M)

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

 

Education

  • Advanced Univeristy degree (Master’s  of equivalent) in Business Administration or related field(s).
  • Chartered Accountant (CA) qualification from an internationally recognized accounting body.

 

Work Experience

  • Minimum 7 years of progressively responsible relevant professional experience in Finance and Administrative work.
  • Experience in financial management and internal control duties.
  • Experience in the preparation of financial statements for audits.
  • Experience in personnel management functions as well as the provision of general administrative services.

Skills and Competencies

  • Excellent knowledge and command of budgeting, work planning, and development of sustainable financial management frameworks for large-scale programmes in international settings.
  • Knowledge of rules, regulations, and administrative procedures within the UN system. Demonstrated skills in recording and reporting financial transactions. Understanding of Results-based budgeting (RBB)/Results-based Management (RBM).
  • Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
  • Ability to propose strategies and the development and organization of innovative initiatives; design new processes to solve recurring administrative problems.
  • Proven management ability and technical leadership.
  • Ability to establish and maintain effective working relations both as a team member and team leader.
  • Ability to work in a multi-cultural environment with sensitivity and respect for diversity.
  • Solid computer skills, good working knowledge of financial software including proficiency in word processing and spreadsheet.
  • Services and solution-oriented.

 

 

Language

  • Excellent knowledge (spoken and written) of English.

DESIRABLE QUALIFICATIONS

 

Education

  • Specialized training/certification in Budget or Finance or Administration or Human Resources Management.

 

Work Experience

  • Experience in Finance and Administration in a UN agency or other international organizations.

 

 Languages

  • Working knowledge of other UNESCO Official languages (Arabic, Chinese, French, Spanish, and Russian).

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.