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SC_Office Assistant (Non-Staff Service Contract)

OVERVIEW

Parent Sector : Field Office

Duty Station: Mexico City

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: General Administrative Support

Type of contract : Non Staff

Level : Level 2

Duration of contract : From 7 to 11 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 10.FEB.2025

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the guidance of the Director of the office, the direct supervision of the Administrative Officer, and, where appropriate, the additional guidance of concerned programme specialists or senior assistants, the incumbent is expected to carry out the following tasks:

 

General support

Carry out a range of general support tasks in the office, including, among others:

  • Staff the reception desk and welcome visitors
  • Prepare meeting rooms
  • Carry out small purchases and errands
  • Operate the telephone switchboard
  • Prepare dispatches, including via diplomatic pouch
  • Provide ad-hoc support to events held at or outside of the office
  • Serve as liaison between the office and the building management

 

Administrative support

Provide support to the Administration Sector as well as, when required, to Programme Sectors by carrying out a range of administrative tasks, including, among others:

  • Respond to general email and phone inquiries.
  • Create vendors profile in UNESCO´s  vendor´s management system.
  • Follow up on contract creation and payments through the electronic system
  • Support organization of meetings by booking venues, preparing documentation, manage list of attendants, etc.
  • Prepare a wide range of administrative documents using available templates
  • Data base management assistance
  • Support in travel arrangements for office staff and outside experts when required, including through the electronic system

 

Additional tasks may be assigned, provided they are consistent with the function as set out above.

Long Description

Long Description

Long Description

COMPETENCIES (Core / Managerial)

Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

 

Academic qualifications

Secondary education, technical and professional education.

 

Number of years of relevant work experience

Normally 2 year of previous relevant job experience.

 

Knowledge, skills and competencies

  • Commitment to diversity and inclusion.
  • Good interpersonal skills, discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
  • Excellent communication skills.
  • Strong sense of accountability and teamwork.
  • Basic computer skills and working knowledge in MS office software.
  • Experience in supporting administrative processes

Language requirement

Excellent knowledge of Spanish and English

 

 

 

 

DESIRABLE QUALIFICATIONS

Work experience with the UN is an asset.

Knowledge of other official UN language would be an asset ( Different from Spanish and English).

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

Please note that UNESCO is a non-smoking Organization. 

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