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Finance and Administrative Officer

OVERVIEW

Post Number : 1CHED0007IB

Grade : P-3

Parent Sector : Education Sector (ED)

Duty Station: Geneva

Job Family: Education

Type of contract : Fixed Term

Duration of contract : 2 years

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 03-DEC-2020

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Under the immediate supervision of the Director of the International Bureau of Education (IBE), the incumbent will be responsible for ensuring the efficient, effective and compliant administration of IBE financial and human resources, in line with relevant administrative, human resources and financial rules, regulations and standard practices of the Organization. As a Certifying Officer, and on matters relating to internal control, the Finance and Administrative Officer will have a functional reporting line to UNESCO's Chief Financial Officer. The Finance and Administrative Officer will be expected to ensure that there will be an effective interaction between IBE and UNESCO's various Central Services, including the Bureau of Financial Management (BFM) and the Bureau of Human Resources Management (HRM). He/she will be expected to perform the following essential tasks: 

Long Description

•    Lead and supervise the staff of the Administrative Unit, and ensure the effective planning, coordination and prioritization of daily tasks and responsibilities in order to achieve the overall team and Office objectives. 
•    Oversee the efficient execution and delivery of the full range of administrative and financial services in support of the activities and projects of IBE, including budget preparation, contract management, financial accounting, internal control, travel management and implementation monitoring. 
•    Efficiently coordinate the full range of human resources administration-related matters, including staffing actions, recruitment, performance assessments, advice and training, in order to meet organizational requirements and support a productive, positive and healthy work environment.
•    Implement and maintain effective security arrangements and policies in the interest of all staff and property, while liaising with UNESCO headquarters and other UN agencies concerned. 
•    Ensure the systematic upkeep and proper functioning of the Office premises, including compliance with the Host Country Agreement and maintain effective relationships with the authorities concerned. Take the appropriate action to account for, manage and safeguard the fixed-assets under the custody of all personnel.
•    Provide inputs to key documents including IBE Governing Board (GB) documents, financial statements, donor reports, etc, and actively participate in and make contributions to IBE strategy, donor proposal preparation and agreements with partners. 
•    Prepare and certify donor financial reports in line with the approved budget and standard format as agreed in the donor agreement.
•    Ensure that all IBE accounts are maintained, consolidated and reported to the Governing Board and to UNESCO Headquarters while abiding to standard audit requirements for certification of IBE’s Financial Statement.
•    Provide administrative management support to the Geneva Liaison Office.

 

COMPETENCIES (Core / Managerial)
Communication (C)
Accountability (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
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For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS

 

Education

•    Advanced university degree (Master’s or equivalent) in business administration, accountancy, or in another related field.
•    An internationally recognized professional accountancy qualification.

 

Work Experience

•    Minimum 4 years of progressively responsible, relevant work experience in management, finance and administration, of which preferably 2 years acquired at international level.
•    Experience in financial management and internal control duties. 
•    Proven experience in the development and implementation of modern financial management practices, tools and procedures, including vis-à-vis programme and budget execution. 
•    Experience in the preparation of financial statements for audits.
•    Experience in personnel management functions, as well as the provision of general administrative services.

Competencies/ Skills

•    Problem-solving, creativity and analytical thinking skills, related to financial management and control.
•    Ability to interpret complex organizational rules and processes. 
•    Excellent organizational and multi-tasking abilities.
•    Demonstrated integrity and discretion in the execution of duties.
•    Familiarity with internal and external audit proceedings, techniques and requirements.
•    Good I.T. skills, including practical experience with the use of Microsoft or other software packages.

 

Languages

•    Excellent knowledge (written and spoken) of English or French and good knowledge (written and spoken) of the other language.

DESIRABLE QUALIFICATIONS

 

Work Experience

  • Proven experience in managing, motivating and supervising staff and teams and maintaining effective working relations in a multicultural environment.

 

Competencies/ Skills

•    Knowledge of an Enterprise Resource Planning (ERP) system (preferably SAP), including Finance and HR modules.

 

Languages

•    Knowledge of other UNESCO official languages (Arabic, Chinese, Russian, Spanish).

 

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

For more information in benefits and entitlements, please consult ICSC website.

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UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the strictest confidence. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.