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Procurement Officer

OVERVIEW

Post Number : 6CMADM0002RP

Grade : P-3

Parent Sector : Sector For Administration and Management (ADM)

Duty Station: Yaounde

Job Family: Administration

Type of contract : Fixed Term

Duration of contract : 2 years with possibility of renewal

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 03-SEP-2022

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Under the direct supervision of the Finance and Administrative Officer of the Regional Office, and in close collaboration with the Regional Programme Teams as well as the Headquarters Chief of Procurement and Contracting and Section staff, the incumbent is responsible and accountable for responsive, economical, effective, efficient, risk managed and high quality procurement and contracting services and advice for UNESCO Regional Office and Field Offices and programmes within the region. The incumbent will ensure best value for money and fairness, integrity and transparency of processes in accordance with Organization’s regulations, rules and procedures as well as international standards and best practices. 

Long Description

1. Procurement Management

  • Work closely with regional and national programme teams to develop procurement and contracting strategies that prioritize initiatives to improve operational capabilities, effectiveness, compliance, monitoring and reporting. 
  • Develop and manage procurement plans to support the complex procurement and contractual requirements of programmes at regional and national levels a.
  • Advise requestors and recipient entities on the full range of procurement and contracting issues, providing expert support and guidance at all stages of the procurement cycle. Design innovative solutions to resolve issues/conflicts for complex procurement and contracting activities.
  • Prepare/oversee the preparation and distribution of invitations to tender and manage/conduct all aspects of bid and proposal evaluations.

 

2. Contract Management

  • Review contractual documents, arrangements and submissions for approval by the appropriate authority including Legal Affairs and/or Headquarters Contracts Committee. 
  • Assess and establish the work programme and schedule for ongoing and new contracts.
  • Analyze and evaluate vendors' offers considering various factors affecting cost, technical specifications, implementation schedules, reliability, and after-sales/completion implications, ensuring value for money.
  • Oversee adherence to contractual agreements, recommend amendments and extensions of contracts, manage pricing reviews and contract renegotiation, and advise concerned parties on contractual rights and obligations.

Long Description

3. Supervision and Capacity Building

  • Manage the work of procurement and contracting staff in the Office and within the region, if applicable, ensure upskilling, professional development and capacity building, organize and monitor e-procurement and CIPS training for staff, and proactively promote ethics and sustainable procurement.
  • Provide expert advice, guidance and technical support to strengthen capacity, expertise, standards of integrity and compliance throughout the Office and at national level throughout the region.
  • Organize and ensure the delivery of in-house training on contract management. 

 

4. Representation, Partnerships and Networking

  • Represent the Office in the Procurement Working Group of Organizational Management Team (OMT) set by the UN Country Team (UNCT) to advise on procurement, contracting and supply chain matters.
  • Act as the UNESCO focal point for common UN procurement at the country level. 

 

COMPETENCIES (Core / Managerial)

Communication (C)
Accountability (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Professionalism (C)

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

 

EDUCATION

  • Advanced university degree (Master's degree or equivalent) in business administration, public administration, commerce, engineering, law, or a related field.
  • A professional certification such as CIPS (Chartered Procurement and Supply Professional) or equivalent. 

 

WORK EXPERIENCE

  • Minimum four years of relevant professional experience in procurement, logistics or supply chain management, of which preferably 2 years acquired at international level.
  • Experience in providing advice, present and explain solutions and alternative approaches.

 

 

Long Description

SKILLS AND COMPETENCIES

  • Knowledge and understanding of institutional UNESCO mandates in the country and Region.
  • Ability to coordinate and monitor own work plan and those under his/her supervision.
  • Ability to provide quality and timely support and services.
  • Ability to work in a multicultural environment and to establish good working relationships with externaland internal partners.
  • Ability to take initiative and seek innovative ways to improve results.
  • Ability to analyze and assess needs, apply strategies, develop plans, mitigate risk and ensure value for money, transparency, integrity and fairness in the area of regional and national office procurement and contracting.
  • Ability to analyze the complex procurement and contractual requirements of programmes at regional and national levels as well as supply chain considerations
  • Ability to identify potential collaborations for future activities in line with developments or trends. 
  • Ability to interpret and strictly apply of a wide range of available procurement and contracting regulations, processes, guidelines, frameworks, standards and other governance directives.
  • Ability to work independently and provide supportive leadership.
  • Ability to build constructive internal and external working relationships.
  • Ability to influence decision-making.

 

 

LANGUAGES

  • Excellent knowledge (written and spoken) of French. 

DESIRABLE QUALIFICATIONS

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 87,518 US $.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.