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Senior Project and Communication Assistant

JOB DETAILS

Type of contract : Service Contract

Level :  SC6

Hiring Unit : Communication and Information Sector (CI)

Duty Station : Ukraine

Work location : On site

Duration of contract : 10 months

Hiring open to : External candidates

Application deadline (Midnight UTC+2 Time) : 19/04/2026

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

ORGANIZATIONAL CONTEXT

The EU-supported project “Preserving Ukraine’s Jewish Documentary Heritage, Honouring Collective Memory, Enhancing Knowledge and Access to Archives while Promoting Intercultural Dialogue” aims to preserve and enable access to cultural and documentary heritage of the Jewish community in Ukraine, while fostering the recognition of such cultural heritage and its valuable contribution to the diversity of expressions and history of Ukraine.

 

It also addresses the urgent need to further foster archival heritage protection and safeguarding, through digitalization, risk management, preventive conservation, digital restoration, and to contribute to making them accessible to researchers and wide public. Acknowledging the cultural and historic relevance of the Jewish contribution in forging Ukraine’s culture.

MAIN TASKS AND SERVICES

Under the overall supervision of the Head of Antenna in Ukraine and the functional guidance of the Communication and Information (CI) Sector, and in particular the CI National Project Officer in Kyiv designated for the UNESCO/EU project on preserving Jewish documentary heritage in Ukraine, as well as the Unit on Documentary Heritage and the Section on Freedom of Expression, supporting the implementation of the UNESCO/EU project on preserving Jewish documentary heritage in Ukraine. 

Specifically, the incumbent shall:


•    Provide administrative and logistical support to project activities in Ukraine.
•    Draft and assist in preparing background documents, meeting agendas, invitations, correspondence, minutes, forms, briefing notes, presentations, and other relevant documents in English and Ukrainian.
•    Ensure administrative and logistical support in organizing meetings, conferences, missions, including travel authorizations and make travel arrangements, and other relevant project activities.
•    Support project communications and outreach by drafting web stories, tweets, press releases, brochures, publications and any other communications material in cooperation with UNESCO communications teams.
•    Support communications efforts in highlighting the project-related events by drafting event agendas, background documents, speeches, talking points, letters and any other material as requested.
•    Assist in preparing meeting agendas, talking points and other material relating to missions by UNESCO HQ staff to Ukraine and missions of the CI team in Ukraine.
•    Informally translate documents from either Ukrainian/English into the other language and assist with interpretation in relevant meetings.
•    Develop and maintain project databases and contact lists, assist with the dissemination of key information with UNESCO’s partners.
•    Provide general office assistance, receive, register, review and draft correspondence, emails.
•    Undertake other tasks as deemed relevant by the direct supervisor and/or UNESCO CI management.

EXPECTED RESULTS

•    Administrative and logistical support to project activities in Ukraine provided.
•    Background documents, meeting agendas, invitations, correspondence, minutes, forms, briefing notes, presentations, and other relevant documents in English and Ukrainian drafted and prepared.
•    Administrative and logistical support in organizing meetings, conferences, missions, and other relevant project activities provided.
•    Web stories, tweets, press releases, brochures, publications and communications materials drafted;
•    Project-related events highlighted, event and meeting agendas, background documents, speeches, talking points, letters prepared;
•    Files, records, and correspondence in a systematized manner and in close coordination with UNESCO Headquarters and UNESCO Desk in Ukraine tracked and maintained.
•    Documents from either Ukrainian/English into the other language informally translated and reviewed, and assistance with interpretation in relevant meetings provided.
•    Project databases and assist with the dissemination of key information with UNESCO’s partners developed and maintained.
•    Tasks deemed relevant by the direct supervisor, the Head of Antenna in Ukraine and/or UNESCO CI management undertaken.

COMPETENCIES - Core (C) & Managerial (M)

  • Communication (C)
  • Accountability (C)
  • Innovation (C)
  • Knowlegde sharing and continuous improvement (C)
  • Planning and organizing (C)
  • Results focus (C)
  • Teamwork (C)

     

    For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

EDUCATION

 

•    Completed secondary, technical, or vocational education.

 

WORK EXPERIENCE

 

  • 5 - 8 years of work experience in providing administrative and communications support to projects teams.

Long Description

SKILLS AND COMPETENCIES

 

•    Ability to manage information objectively, accurately, and confidentially.
•    Flexibility and adaptability to work schedules and priorities according to workload, emergencies, and deadlines.
•    Ability to design, work and execute tasks independently with thoroughness, care, and method.
•    Excellent interpersonal skills and the ability to work effectively in a team.
•    Profound communication skills, ability to express ideas in a concise manner and excellent drafting skills in English and Ukrainian. 
•    Good understanding of means and style of communication of a UN agency and ability to draft different types of material (social media, webstories, reporting, etc).
•    Ability to establish and maintain effective working relationships in a multicultural environment.
•    Very good knowledge of IT skills (Microsoft Word, Excel, PowerPoint, Intranet, Internet, etc.) and communications tools (social media).

 

LANGUAGES

 

•    Excellent knowledge (written and spoken) of English and Ukrainian.

DESIRABLE QUALIFICATIONS

•    Relevant professional experience in the UN System or at the international level.
•    Experience in supporting teams in documentary heritage preservation projects or related fields.
•    Experience in working with state or private archives.
•    Relevant professional experience in facilitating communications for international projects/programmes.
•    Experience in working on promotion of cultural diversity and cultural expressions in Ukraine, including safeguarding and promotion of Jewish documentary and cultural heritage.
•    Expertise in the use of the following tools: Drupal-based web portals; mass-mailing platforms and Adobe Creative Cloud (CC) software, particularly Adobe illustrator and Adobe InDesign

BENEFITS AND ENTITLEMENTS

Estimate Monthly Salary: 1.882 USD + reimbursement of medical insurance and pension up to 15% + danger pay (623 USD) subject to decisions by ICSC.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information, by the above deadline.

To apply, please visit the UNESCO Careers website. No modifications can be made to the application once submitted. 

The process may include pre-recorded video interviews and/or written assessments, interviews with a Panel, as well as reference checks. In addition, candidates may be requested to provide additional information which may be pertinent to the position’s qualifications.  

Please note that all candidates, whether selected or not, will be informed of the outcome of their application in due course. 

Short-listed candidates may also be added to Talent Pools; subject to their consent (i.e. Data Privacy Statement).

ADDITIONAL INFORMATION

  • UNESCO recalls that paramount consideration in the appointment of personnel shall be the necessity of securing the highest standards of efficiency, technical competence and integrity.
  • UNESCO applies a zero-tolerance policy against all forms of harassment.
  • lndividuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply.
  • All applications will be treated with the highest level of confidentiality.
  • The statutory retirement age at UNESCO is 65 years.
  • UNESCO does not charge a fee at any stage of the hiring process.

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