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Senior Programme Assistant (Culture)

OVERVIEW

Post Number : CLT 127

Grade : G-6

Parent Sector : Culture Sector (CLT)

Duty Station: Paris

Job Family: Culture

Type of contract : Fixed Term

Duration of contract : 2 years

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 14-JUN-2020

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

 

(Only candidates who are entitled to work in France may apply to this position).

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Under the overall delegated authority of the Assistant Director-General for Culture (ADG/CLT) and the direct supervision of the Director of the Cultural Policies and Development Entity (CPD) of the Culture Sector, this post provides executive programmatic specialized support and programmatic quality control functions to the Entity, including monitoring of projects' activities and budgets, follow-up of administrative matters, and operational support to the Entity’s activities.

Long Description

 

In particular, the post incumbent shall perform the following functions:

  • Review and ensure quality assurance and compliance with the corporate standards of the correspondence of the Director's office; coordinate the dissemination of incoming/outgoing correspondence and ensure respect of deadlines in the Correspondence Management System; maintain a database of the available documentation on Culture for Sustainable Development, make informal translations, establish and maintain electronic and print filing system for documents and correspondence according to the rules issued by the Archives and Records Management Unit and the Sector; monitor work in progress and deadlines and follow-up on required actions.
Long Description
  • Coordinate/prepare the relevant documentation, briefing materials, reports and other documents and ensure their quality control ; draft responses to written inquiries on a variety of routine and non-routine questions, including for the implementation of the 2030 Agenda for Sustainable Development ; contribute to speeches, project documents, brochures; take notes and prepare minutes as required ; develop and maintain the internal communication within the Entity ensuring the smooth flow of information and optimization of the Entity’s work and operations; create and update the platform on UNESTEAM for the Entity.
Long Description
  • Ensure the operational organization of events for cross-cutting initiatives through logistical planning, coordination and implementation of events and activities related to Culture for Sustainable Development initiatives, processing and following-up on actions, liaising with the Communication, Cities and Events Unit, the Administrative Unit and Central Services for logistics, IT services, communication, web, security, protocol and conference services, maintaining contacts lists and contributing to NICE, as well as acting as focal point for participants of meetings for their travel, DSA, documentation, access to events as required and in compliance with UNESCO rules and procedures; make travel/mission arrangements for CPD team, ensure organization of meetings involving CPD members, notably skype meetings with UNESCO Field Office staff, and related logistical support.
  • Participate in the preparation and monitoring of the Entity's workplan and other documents for Governing Bodies by providing assistance in the interpretation of guidelines, reviewing and coordinating Entity submissions, ensuring that requisite information is included and justified, monitoring and reporting on progress and proposing adjustments and updates, as necessary. Monitor projects, donor agreements and contributions received for the Entity, with the Administrative Unit and Central services. Prepare regular and ad hoc updates, reports, statistics and/or projections on contributions to CPD for use and scrutiny management. Provide information and specialized assistance to staff on procedures for the Entity's activities and contributions in close cooperation with the Administrative Unit.
  • Collect, compile, organize, analyze, summarize and present in various formats as required the information and data related to programmes, projects and activities linked to Culture for Sustainable Development from a variety of sources; update the information and data regularly to complete the reporting in SISTER and ad-hoc reports as requested by the Supervisor. Provide assistance in support of planning and implementing activities towards the implementation of the 2030 Agenda regarding Culture for Sustainable Development, their funding and expenditures, maintain database to enable periodical reports, develop cost estimates and budgets for activities, including contracts, travel, meetings, conferences, etc.
  • Provide specialized support in UNESCO applications (DUO, SISTER, IRIS, etc.) including regular monitoring of the Cultural Policies and Development Entity budgets. Initiate vendors creation, follow-up the implementation of the Unit's contracts, monitor payment deadlines, verify the completeness of submitted documents and prepare payment requests when required, ensure the timely execution of contracts by liaising with contractors under the supervision of the Director.

 

COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
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For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS

 

Education

  • Completed secondary and/or technical education and/or vocational education.

 

Work Experience

  • A minimum of eight (8) years of relevant, progresively responsible experience in programme or project administration, or related area.
  • Experience in researching, compiling and analyzing data, as well as in database management.
  • Experience in monitoring contributions and budgets of projects.

 

Skills & Competencies

  • Knowledge of UNESCO administrative and financial rules and procedures and standard practices.
  • Capacity to deal efficiently and tactfully with a variety of stakeholders in a multicultural environment.
  • Ability to work under pressure, to deal with complex situations and flexibility to adjust work schedules.
  • Excellent interpersonal skills and strong sense of diplomacy, discretion and professional integrity.
  • Excellent IT skills (Outlook, Word, Excel, PowerPoint, etc.).

 

Languages

  • Excellent knowledge of either English or French (oral and written) and good knowledge of the other language.

 

DESIRABLE QUALIFICATIONS

 

Work Experience

  • Experience within the UN system.
  • Experience in monitoring programme implementation.

 

Skills & Competencies

  • Knowledge of UNESCO's Culture Programme.
  • Knowledge of 2030 Agenda for Sustainable Development.
  • Knowledge of the Cultural Conventions.

 

Languages

  • Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, Spanish).
BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

For more information in benefits and entitlements, please consult ICSC website.

ASSESSMENT

Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.

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