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Senior Finance Assistant

OVERVIEW

Post Number : BSP 058

Grade : G-6

Parent Sector : Bureau of Strategic Planning (BSP)

Duty Station: Paris

Job Family: General Administrative Support

Type of contract : Fixed Term

Duration of contract : 2 years

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 07-MAR-2020

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

Long Description

(Only candidates who are entitled to work in France may apply to this position).

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Under the overall authority of the Director of the Bureau of Strategic Planning (DIR/BSP), the management of the Chief of Grants Management Section (BSP/GMS) and the direct supervision of the Chief of Unit, the incumbent will play a key role in the management of grants including providing support to programme and administrative officers.

 

The incumbent will, in particular:

  • Analyse requests for creation of budget (grant) codes for voluntary contributions from all funding modalities and ensuring that budget estimates are calculated in line with UNESCO rules and regulations.
  • Create and reflect project budget structures using the relevant IT tools and issues allotment of funds in accordance with approved budgets, signed agreements, project documents and other relevant information.
  • Verify proposed budget operation requests in terms of actual expenditure, future requirements, compliance with agreements and total allocated resources.  
  • Identify associated risks arising from non-standard clauses in agreements and recommend solutions to mitigate such risks.
  • Analyse and process requests for project extensions liaising with other services and taking appropriate action for closure of projects.
  • Advisory role on proper budgeting guidelines including cost recovery policy, budget formats and application of budgetary procedures.
  • Provide support and training to programme and administrative officers.

 

COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
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For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS

 

Education

  • Completed secondary, technical and/or vocational education. 

 

Work Experience

  • Minimum of 8 years of relevant professional experience in project/ grants management or finance/accounting.

 

Skills and competencies

  • Good knowledge of ERP Systems such as SAP.
  • Strong numerical and analytical skills.
  • Good communication skills. 
  • Team player and service oriented. 
  • Problem-solving, organizational and interpersonal skills. 
  • Excellent IT skills (Excel, Word, etc.).

 

Languages

  • Excellent knowledge of English or French and good knowledge of the other language.

 

DESIRABLE QUALIFICATIONS

 

Education

  • Specialised training or extensive experience in related areas relevant to the post. 

 

Work Experience

  • Experience in similar functions within the UN system or an international organization/institution.

 

Skills and competencies

  • Knowledge of UNESCO’s rules and regulations, policies and procedures. 
  • Familiarity with the work and the administrative functioning of international organization and/or the UN system.

 

Languages

  • Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, Spanish).

 

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

For more information in benefits and entitlements, please consult ICSC website and UNESCO's career website.

ASSESSMENT

Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.

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UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the strictest confidence. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.