Human Ressources Assistant

OVERVIEW

Post Number : CLT 392

Grade : G-4

Parent Sector : Culture Sector (CLT)

Duty Station: Paris

Job Family: Culture

Type of contract : Fixed Term

Duration of contract : 2 years, renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 7-MAR-2024

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

Long Description

Only candidates who are entitled to work in France can apply for this position

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall delegated authority of the Assistant Director-General for Culture and the direct supervision of the Administrative Officer (HR & Finance), the incumbent shall provide clerical and administrative HR services to support the implementation of HR processes in the Culture Sector ensuring application and compliance with the UNESCO rules, regulations, policies, and practices, ensuring full confidentiality of files

 

In particular, the incumbent shall:

Long Description

  • Provide administrative support in the recruitment, assignment and separation of staff (including fixed-term and temporary contracts).
  • Assist with and support the conduct of recruitment formalities by preparing all relevant forms, verification of references, ensuring all administrative process are completed in time.
  • Assist in the filling of non fixed-term posts (project appointments (PA), temporary appointments (TA), secondment, loans, interns, service contracts, etc.) by providing logistical support in the recruitment process, including contacting applicants and following-up on participation. Provide information to candidates and hiring managers regarding the online recruitment system by assisting/guiding users, managing accounts access, acting as help desk for candidates, etc
  • Assist in processing staff members' contracts, entitlements and benefits in accordance with the UNESCO Staff Rules and established HR procedures.
  • Answer various questions on the above and raise more complex issues with supervisor related to employment and entitlements of professional, general service and other categories of staff in the Sector, including by initiating the necessary workflow process of personnel actions such as extensions, etc. through house-wide systems for approval as required.
  • Create/update in the relevant systems the profile of all staff including interns and volunteers etc. 
  • Maintain personnel records in the office.
  • Draft correspondence, attestation and other documents for personnel actions, follow up on related HR actions, alert the supervisor of inconsistencies/errors, liaise with central services (BFM, HRM) to seek additional information and clarification and to resolve complex issues.
  • Maintain up-to-date work unit files, ensure confidentiality of the treatment of all files, and provide related statistical/HR information and reports, as and when requested, by compiling information/statistics through online systems/databases; create/update lists and files to support the Sector's HR management and decision-making.
  • Update HR databases and organizational charts
  • Provide general office support services 

COMPETENCIES (Core / Managerial)

Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Professionalism (C)

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education

  • Completed secondary, technical and/or vocational school.

 

Work experience

  • A minimum of 3 (three) years of work experience in administrative tasks or in a related field.

Long Description

 

Skills and Competencies

  • Excellent interpersonal skills.
  • Good time management skills.
  • Capacity to deal efficiently and tactfully with a variety of stakeholders in a multicultural environment.
  • Be conscientious and efficient in meeting commitments, observing deadlines and achieving results.
  • Good sense of diplomacy, discretion and professional integrity.
  • Excellent knowledge of IT skills, with proficiency in the use of MS Office (Word, Excel, PowerPoint, etc.).

 

Languages

  • Excellent knowledge (spoken and written) of English and good knowledge of French.

DESIRABLE QUALIFICATIONS

 

Skills and Competencies

  • Familiarity with the work and general functioning of the United Nations system or an international organization

 

Languages

  • Knowledge of another/other official language(s) of UNESCO (Arabic, Chinese, Spanish, Russian).

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 39 422 Euros.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

 

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.