Share this Job

Head, Printing and Binding Unit

OVERVIEW

Post Number : CLD 721

Grade : P-3

Parent Sector : Division for Conferences, Languages and Documents (CLD)

Duty Station: Paris

Job Family: Administration

Type of contract : Temporary Appointment

Duration of contract : From 7 to 11 months, with possibility of renewal

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 04-JULY-2022

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST


The Printing and Binding Unit is located in the Documents Management Section of the Division of Conferences, Languages and Documents (CLD), in the Sector for Administration and Management (ADM). 

The Printing and Binding Unit's primary responsibilities concern the direction and management of printing and production of all publications, documents, large-format and promotional materials for conferences, programme sectors and governing bodies of UNESCO, ensuring that UNESCO's printing and binding service remains  abreast of the latest technological innovations in the industry and adopts new work methods as appropriate.

Long Description

Under the overall supervision of the Director, Division of Conferences, Languages and Documents and the direct supervision of the Chief of the Documents Management Section, the Head od the Printing and Binding Unit will be expected to perform the following duties:

  • In close liaison with the Planning and Coordination Unit of the Documents Management Section, analyse and plan efficient and cost-effective procedures and staffing arrangements to ensure the timely printing of documents and implement efficient business management methods.
  • Provide oversight and direction to the staff of the Printing and Binding Unit in accordance with the Organization's policies and procedures and lead the team to meet the Organization's expectations for productivity, quality, continuous improvement and goal accomplishment. 
  • Schedule and control production activities of multiple teams and take strategic decisions on whether to produce the work in-house or outsource it or both, ensure that it complies with the relevant standards.
  • Oversee and plan the regular maintenance of all production equipment and relevant IT software. Monitor and manage inventory of supplies, orders and stocks supplies, as appropriate.  Provide estimates and final invoices for printing activities as part of the cost recovery procedure for internal and external printing. Perform analysis and prepare regular statistics/reports on printing and services for Senior Management.
  • Take the lead in the development of the requests for proposal, prepare the terms of reference, and participate in the procurement process with the view to establishing rental and maintenance contracts and/or purchase of printing equipment, supplies and services and manage all contractual arrangements and associated support services.

 

Long Description

Long Description

COMPETENCIES (Core / Managerial)

Communication (C)
Accountability (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Professionalism (C)

-

For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

 

Education

  • Advanced University degree (Master's degree or equivalent) in printing technology, printing management or a related field.
  • Alternatively, a first-level university degree in the aforementioned disciplines, in combination with two (2) additional years of relevant qualifying work experience may be accepted in lieu of the advanced university degree.


Work Experience

  • Minimum of four (4) years of progressively relevant professional work experience in printing management, including in the methods, practices, terminology and procedures used in the production of printed and graphic materials, of which preferably two (2) years acquired at international level.
  • Experience in managing financial resources.


Skills & Competencies

  • Strong planning, organizational and supervisory skills.
  • Ability to establish priorities and follow through to delivery.
  • Demonstrated ability to manage teams and to introduce and manage change.
  • Very good interpersonal and communication skills and facility in negotiating/interacting with colleagues/stakeholders, internally and externally, at all levels.
  • Proven ability to work efficiently and effectively in a multi-cultural environment.
  • Demonstrated understanding of the latest technological developments in the printing industry.


Languages

  • Excellent knowledge of English or French and good knowledge of the other language.

DESIRABLE QUALIFICATIONS

 

Work Experience

  • Experience in the preparation of the procurement process, including drafting requests for proposals and terms of reference.

 

Skills & Competencies

  • Ability to develop, implement, and maintain process and standards as pertaining to printing workflow.
  • Demonstrated understanding of the latest technological developments in the printing industry.
  • IT literacy.

 

Languages

  • Knowledge of another official language of UNESCO (Arabic, Chinese, Russian or Spanish).

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

Footer

UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.