Digital Asset Management Assistant
OVERVIEW
Post Number : DBS 191
Grade : G-5
Parent Sector : Bureau for Digital Business Solutions (DBS)
Duty Station: Paris
Job Family: Documentation and Library
Type of contract : Fixed Term
Duration of contract : 2 years, renewable
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 26-MAR-2025
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only candidates who are entitled to work in France can apply to this position
OVERVIEW OF THE FUNCTIONS OF THE POST
Long Description
The post is located within Digital Bureau Solutions (DBS), Digital Assets Unit (DAS).
Under the delegated authority of the Chief Information Technology Officer and the immediate supervision of the Senior Cybersecurity and Digital Assets Manager (DBS/SAA), the incumbant will contribute to the publication of documents, and the management of information and digital assets.
The Digital Asset Management Assistant role works as part of a team responsible for ensuring the efficient management, publication, and quality control of documents in the organization’s online repository platforms, UNESDOC. The position involves managing workflows for electronic documents, pre-cataloging and reviewing them for compliance with coding standards, and uploading them to the platform. The incumbent maintains publication collections, compiles statistical reports and dashboards on digital asset activities, and communicates with publication requesters to ensure timely and accurate services.
This role demands strong organizational skills to handle a high volume of tasks, especially during peak periods of the Executive Board and General Conference, when the demand for timely document publication significantly increases. Attention to detail is critical, as the Assistant ensures that all documents meet quality and compliance standards before release. The position requires problem-solving abilities to address technical issues with files or workflows and proficiency in office applications, content management systems (CMS), and PDF optimization.
The key responsibilities of the role are as follows:
- Manage, pre-catalog, review compliance with coding standards, and upload electronic documents transmitted through the UNESCO's workflow management systems into the UNESCO official publication platform (UNESDOC). Control the quality of the documents prior to their release and communicate with the publication requester when relevant.
- Create and maintain publication collections: Circular Letters, Depositary Letters, Ivory Notes, Executive Council, General Conference, Headquarters Committee.
- Participate in the delivery of statistics and metrics regarding the Digital Assets team and dashboard concerning UNESDOC's activities.
Working conditions vary during the Executive Board and General Conference, during which publication of documents on the UNESDOC platform substantially increase and are expected in a timely manner by UNESCO's teams.
Long Description
Long Description
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
Education
- Completed secondary, technical, and/or vocational education.
Work Experience
- A minimum of five (5) years of relevant professional experience in managing publication workflows and content management systems.
- Experience with the processes and activities involved in the publication of documents online.
Skills and competencies
- Ability to manage multiple tasks, prioritize work, and meet deadlines.
- A keen eye for accuracy and precision, especially when verifying documents prior to publication.
- Ability to identify and resolve issues, particularly of technical nature with a file or a process.
- Ability to communicate effectively with users, colleagues, and other stakeholders.
- Proficiency in using office applications, publication workflows and Content Management Systems (CMS). A basic understanding of information technology, in particularly in relation to PDF usage and optimization is a plus.
Languages
- Excellent knowledge (written and spoken) of English or French and good knowledge of the other language.
DESIRABLE QUALIFICATIONS
Work Experience
- Good knowledge of UNESCO, of UNESDOC and of the publicationworkflows within the organization would be an asset.
Skills and competencies
- Ability to adapt to changing technologies and work environments.
- Willingness to stay updated on the latest trends and developments.
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 43 734 Euros €.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.