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SENIOR PROJECT ASSISTANT (SC-7)

OVERVIEW

Parent Sector : Education Sector (ED)

Duty Station: Jakarta

Job Family: Education

Type of contract : Non Staff

Level : Level 3

Duration of contract : From 7 to 11 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 18-DECEMBER-2021

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of Director, UNESCO Office in Jakarta, and direct supervision of the Programme Specialist - Education Unit, the incumbent shall support the development and implementation of Education (ED) unit projects, particularly, the “Digitalization of CHEGA National Centre for Conflict Reconciliation and Peacebuilding in Timor-Leste” project, in close coordination with the project team. The incumbent shall perform the following tasks:

 

I.            Key Responsibilities

1.           Provides effective support in project planning, implementation, and achievement of results:

•            Provides technical support in project development and implementation at all phases of the project cycle; Develops project concept notes, coordinates project planning and other project documentation activities; monitors status of project proposals and other relevant project documentation for review and approval.

•            Effective collaboration with PS/ED on various planning instruments such as the medium-term plan and internal work plans; provides assistances on reporting requirements, guidelines, rules & procedures, and ensures completeness and accuracy of data submitted.

•            Compiles and designs background information for formulation of projects proposals, work plans, budgets, etc.  Supports unit in preparation and analysis of project budget proposals; reviews and coordinates submissions of work plans and budget estimates, ensuring inclusion of justification of proposed activities.  

•            Supports collation, analyses, and documentation of project data on implementation monitoring, reporting, and evaluation against established targets; Assists in development of results-oriented progress reports. 

•            Monitors submission timelines for deliverables as stipulated in contracts and follows up with Contractors in a timely manner. 

Long Description

•            Reviews deliverables for quality & acceptability per TORs, ensures payments are processed within agreed payment schedule upon acceptance of deliverables. 

•            Supports project team in preparation for formal project closures, final budget revision(s), transfer of project equipment, publication, and distribution of final reports.

•            Supports unit in mainstreaming gender equality effectively throughout the project activities, work plans, budgets, reports, research, and analysis.

•            Supports unit in arranging meetings/project events, drafts minutes of meetings, monitors follow-up actions, etc.

•            Assists in preparation of necessary reports on various on-going EXB activities, website updates, and other unit publications. Contributes to different types of written input as required, including newsflash, project reports for donors and UNESCO units, as well as reporting for SISTER.

Long Description

2.           Supports development and/or strengthening of strategic partnerships to support resource mobilization:

•            Establishes, maintains, and updates internal donor databases. 

•            Assists in the general framework of Education assessment and evaluation in the region, project design and proposal development to raise extra-budgetary funding for new projects.

•            Conducts comprehensive literature reviews and position papers on Education development in the region providing high quality data, reports, analysis. 

•            Supports finalization and publication of reports to communicate results, deepen stakeholder knowledge and buy-in to projects, and resource mobilization initiatives.

3.           Other tasks

•            Supports knowledge building and knowledge sharing.

•            Ensures active participation in learning and knowledge sharing in gender analysis and gender mainstreaming

•            Assists in managing such as travel arrangements, procurement, and other project administrative matters to ensure smooth implementation of ED unit activities.

•            Any other duties as assigned by immediate supervisor or the Director of UNESCO Jakarta Office.          

COMPETENCIES (Core / Managerial)

Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS AND EXPERIENCE

Education:

•           Minimum Bachelor’s degree in Education, Social and Human Sciences, or other related fields. (Advanced degree is an asset).

 

Work Experience:

•            At least 5 - 9 years of technical experience in project development and implementation support in Education, and/or other related fields (work experience in education projects in Timor-Leste is an asset). 

•            Proven ability to plan and implement large/complex projects; ability to develop and manage associated budgets.  

•            Strong administrative and computer literacy skills with sound knowledge of Microsoft Office.

•            Experience working in international multicultural environment and Knowledge of UNESCO’s work mandate is an added advantage.

Skills and Competencies

•            Good skills in both written and spoken in English.

•            Ability to work independently seeking guidance in exceptional circumstances.

•            Strong analytical skills: ability to analyze complex issues and convey concise & clear accounts of project information. 

•            Good Communication & interpersonal skills: Ability to draft documents in a clear and concise manner. 

•            Planning & organization:  Good negotiation, coordination, time-management, and reporting skills.  Ability to prioritize activities/assignments and make necessary adjustments as required;

•            Ability to work under pressure while ensuring accuracy.

•            Accountability:  High-level commitment and responsibility towards completing assignments efficiently, accurately, and promptly.

•            Teamwork: proven ability to work collaboratively with others to achieve organizational goals and ensure timely delivery of results.

BENEFITS AND ENTITLEMENTS

Annual Salary: IDR 323,897,644 p.a. (Inclusive of Social Benefits)

Other benefits include 30 days’ annual leave.

 

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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