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PROJECT ASSISTANT, COMMUNICATION INFORMATION (CI)

JOB DETAILS

Type of contract : Service Contract

Level : SC5

Hiring Unit : Communication and Information Sector (CI)

Duty Station : Jakarta

Work location : On site

Duration of contract : 6 months

Hiring open to : External candidates

Application deadline (Midnight UTC+7 Time) : 16/07/2026

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

ORGANIZATIONAL CONTEXT

Overview of the Function of the Project Assistant: Under the overall supervision of the Director, UNESCO Regional Office in Jakarta, and the direct supervision of the Programme Specialist (CI), the Project Assistant shall support the implementation of CI projects related to Press Freedom and Media Development. The SC holder shall carry out the following project/programme support tasks with care, diligence and compliance:

Long Description

Only Indonesian nationals or persons with the right to work in Indonesia may apply to this position.

MAIN TASKS AND SERVICES

• Provide operational and technical support to programme/project management and implementation, including undertaking missions and alerting the supervisor(s) of issues/errors/omissions/discrepancies observed and to undertake corrective action;
• Assist in tracking, monitoring and reporting on progress of programme/project activities and the budget in compliance with financial rules and regulations, and in preparing and conducting evaluations, and evaluation reports.
• Assist in researching and retrieving programme/project files, reports, and other documentations; preparing draft dockets and charts; assembling documents, preparing reports, presentations, and speeches, etc. according to standards and formats; respond to enquiries;
• Gather, analyse, summarize, and collating information relevant to the activity; verify information for relevance and accuracy;
• Provide administrative support to programme/project implementation, including the assessment of administrative support needs for meetings/events/ workshops/seminars, travel, document processing and publication production, and coordination of office support services for the same.
• Assist in the identifying possible project sites/meeting venues, prepare list of participants, and draft invitation letters, etc.
• Support the initiation of a variety of contractual documents using examples or templates; the collation of information and drafting of regular and ad hoc budgetary/financial updates, reports, statistics and/ or projections for use and scrutiny by management/ staff as well as donors.
• Assist in the identification of consultants, suppliers (from a roster), and preparing purchase requisitions in accordance with rules and regulations; verification of requests for payments against contractual obligations in the financial system; processing contractual transactions and providing information on payment status and remaining obligations to the responsible officer.
• Assist in processing requests for translation, printing, and dispatch of unit information documents for meetings; coordination of the delivery of translation services; completing forms and process requests for reservations for webcasting, recording, transcription of debates and follow-up on progress.
• Assist in maintaining internal and external relations for the implementation of programme activities, including preparation and organization of outreach activities, partnership initiatives and special events; participating in meetings and other activities with relevant partners and stakeholders; assist in resource mobilization by supporting research for and development of new projects, concept notes, proposals, and identification of potential donors and partners.
• Assist the Unit in maintaining/updating unit programme/file records and in preparing programme/project related correspondence ensuring completeness, accuracy, and compliance to UNESCO's format standards.
• Additional activities that may be required to ensure the success of the work of the Unit.

Additional tasks may be assigned, provided they are consistent with the function as set out above.

DURATION OF THE CONTRACT

6 Months.

COMPETENCIES - Core (C) & Managerial (M)

Communication (C)
Accountability (C)
Innovation (C)
Knowlegde sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)

For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

EDUCATION

Completed High school diploma or equivalent.

WORK EXPERIENCE

A minimum of five (5) years of relevant work experience in the field of journalism, media development, political science, human rights or related field.
Experience in supporting project planning, implementation, monitoring and reporting
Ability to conduct basic research and collect information from a variety of sources.
Experience in supporting technical or managerial professionals at the national or international level is also required.

Long Description

SKILLS AND COMPETENCIES

Good understanding of the media landscape in Indonesia and preferably at regional level.
Good knowledge of global and/or national frameworks for addressing human rights, including freedom of expression, right to information, press freedom, etc.
Excellent interpersonal and communication skills. Strong service orientation and ability to deal efficiently with partners at different levels.
Ability to work as part of a team and under tight deadlines, to deal with complex and sensitive situations and flexibility to adjust work schedules.
Organizational and coordination skills, with emphasis on quality, efficiency and aptitude to work under pressure. Ability to take initiatives, establish priorities and monitor own work plans.
Ability to prepare reports and analyse, interpret data and monitor project budgets.
Good knowledge of MS office (Word, Excel, Outlook, PowerPoint) and database packages.
Capacity to deal with people of different cultural backgrounds efficiently and tactfully.

LANGUAGES

Good knowledge (spoken and written) of English language. English is the working language.

DESIRABLE QUALIFICATIONS

EDUCATION

Bachelor's degree in the field of in media studies, journalism, human rights, International Law and/or related field.

WORK EXPERIENCE

Prior experience in project support functions is an asset.
Knowledge of UNESCO CI convention and their implementation.
Relevant experience in a UN system or organization is considered as an asset.

Long Description

LANGUAGES

Good knowledge (spoken and written) of Bahasa Indonesia is an added advantage.

ASSESSMENT

A written assessment exercise may be applicable in the evaluation of candidates. A competency-based interview (CBI) shall apply for short-listed candidates.

BENEFITS AND ENTITLEMENTS

Annual Salary: IDR 19,756,454 p.m. (Inclusive of medical insurance and pension)

Other benefits include 15 days’ annual leave.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information, by the above deadline.

To apply, please visit the UNESCO Careers website. No modifications can be made to the application once submitted.

The process may include pre-recorded video interviews and/or written assessments, interviews with a Panel, as well as reference checks. In addition, candidates may be requested to provide additional information which may be pertinent to the position’s qualifications.

Please note that all candidates, whether selected or not, will be informed of the outcome of their application in due course.

Short-listed candidates may also be added to Talent Pools; subject to their consent (i.e. Data Privacy Statement).

ADDITIONAL INFORMATION

UNESCO recalls that paramount consideration in the appointment of personnel shall be the necessity of securing the highest standards of efficiency, technical competence and integrity.
UNESCO applies a zero-tolerance policy against all forms of harassment.
lndividuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply.
All applications will be treated with the highest level of confidentiality.
The statutory retirement age at UNESCO is 65 years.
UNESCO does not charge a fee at any stage of the hiring process.

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