Associate National Project Officer

OVERVIEW

Post Number : 6ZWED 0030PA

Grade : NO-A

Parent Sector : Field Office

Duty Station: Harare

Job Family: Education

Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 26-FEB-2024

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

 

Only Nationals of Zimbabwe can apply for this post

Duration of contract: 1 year with possibility of extension subject to availability of funds and satisfactory performance

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the UNESCO Regional Director for Southern Africa, and the direct supervision of the Regional Advisor – Education for Health and Wellbeing, the incumbent will be responsible for providing programme and administrative support to ensure effective, planning, implementation and monitoring of UNESCO’s work in the Education for Health and Wellbeing (EHW) unit. Specifically, s/he will be responsible for providing support to the “Our rights, Our Lives, Our Future” (O3) programme across sub-Saharan Africa, the O3 PLUS project and the implementation of activities under the Unified Budget, Results and Accountability Framework (UBRAF) across Eastern and Southern Africa (ESA). More specifically, the incumbent will:

Long Description

General Accountabilities

  • Provide guidance and interpretation to the EHW team members at the UNESCO Regional Office for Southern Africa and across the ESA on administration, M&E and human resources matters.
  • Provide backstopping support to country teams with limited staff on the ground through in line with the O3 programme objectives and UBRAF.
  • Provide support to the EHW Regional Advisor in providing oversight function for Eastern and Southern Africa and Western and Central Africa under the O3 Programme and O3 PLUS project in Kenya, Tanzania, Zambia and Zimbabwe
  • Assist with drafting out-going correspondence for the programme team.
  • Initiate payment upon satisfactory performance and/or delivery of goods or services.
  • Reconcile and acquittal of funds made available to support workshops, seminars, or meetings to ensure proper and effective utilization in pursuit of expected results.

Long Description

Monitoring and Evaluation support for the O3 PLUS Project

  • Support strengthening of Results Based Monitoring & Evaluation, including but not limited to, development of results frameworks; indicator definitions and measurement methodologies; and monitoring and reporting tools under the O3 PLUS Project.
  • Contribute to the preparation of annual and quarterly work plans from an M&E perspective for the O3 PLUS Project.
  • Support the O3 PLUS Cluster Coordinators on operations research, monitoring & evaluation around CSE/SRH for young people in tertiary institutions to enhance evidence-based planning and implementation of the programmes.
  • Support the O3 PLUS Cluster Coordinators on data verification exercises to ensure that data presented and shared with partners and/donors is accurate and consistent.
  • Support compilation of quality programme reports, including annual reports, SISTER reports and other on-demand reports.

Long Description

Human Resources Accountabilities

  • Participate in the recruitment and management of temporary assistance and non-staff contracts for the EHW Unit.
  • Ensure proactive follow up on vendors to ensure deliverables are submitted in line with the scheduled timelines on the contracts.
  • Liaise with Administrative Office to discuss and obtain additional information, clarifications, and policy interpretation.
  • Support training and mentorship of new interns, programme assistants and country National Project Officers in administrative guidelines and procedures.

COMPETENCIES (Core / Managerial)

Communication (C)
Accountability (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Professionalism (C)

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education

  • An advanced university degree (Master's or equivalent) in the field of Education, Social Sciences, Public Health or in other related areas.

 

Work Experience

  • At least two (2) years of relevant work experience in project /programme implementation, reporting and/or administration in the field of Education for Health and Wellbeing.
  • Work experience in Monitoring and Evaluation related tasks

 

Skills and Competencies

  • Professional integrity, tact, diplomacy and good sense of judgement.
  • Excellent planning, organizational and coordination skills.
  • Excellent interpersonal and communication skills, including drafting skills.
  • Very good analytical and problem-solving skills, ability to deal with complex situations and to provide quality and timely support and services.
  • Ability to work efficiently under pressure and deliver under tight deadlines.
  • Strong service/client orientation.
  • Excellent IT skills with proficiency in the use of MS Office (MS Word, Excel, Publisher, etc.).
  • Excellent data analysis and presentation skills.
  • Ability to work with minimum supervision.
  • Good written and oral communication skills.

 

Language

  • Excellent knowledge (oral and written) of English.

DESIRABLE QUALIFICATIONS

Education

  • Training/course in one or more of the following disciplines: developmental administration, developmental finance, monitoring and evaluation or project management.

 

Work Experience 

  • Relevant work experience within UNESCO and/or in an international organization and/or the UN System.
  • Experience with web-based managements systems.
  • Experience in administrative support roles on donor funded development and/or in assisting programme management.

 

Skills and Competencies 

  • Knowledge in budgeting and financial management.
  • Knowledge of UNESCO’s rules, regulations and procedures as well as financial/administrative practices, and other similar systems (DUO, SISTER, CRM).
  • Understanding of UNESCO’s structure, Governing Bodies, Institutes, Commissions, etc.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 31,961 US $.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.