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Team Assistant (SC-4)

JOB DETAILS

Type of contract : Service Contract

Level :  SC4

Hiring Unit : Education Sector (ED)

Duty Station : Dili

Work location : On site

Duration of contract : 12 months

Hiring open to : External candidates

Application deadline (Midnight UTC−9 Time) : 22/03/2026

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

ONLY TIMOR LESTE CITIZENS, AND/OR PERSONS WITH THE RIGHT TO WORK IN TIMOR LESTE, ARE ELIGIBLE FOR TO APPLY

ORGANIZATIONAL CONTEXT

Under the overall authority of Director, UNESCO Regional Office in Jakarta, and direct supervision of the
Chief of Education, the incumbent shall provide administrative and logistics support to the Education
Team in Dili. The incumbent shall perform the following tasks:

MAIN TASKS AND SERVICES

MAIN DUTIES AND RESPONSIBILITIES:

  • Complete administrative and support activities and processes associated with the making of travel arrangements, the contracting of services and purchase of goods, the completing of various forms, the researching, retrieving, and maintaining accurate data and transaction.
  • Track and report on project activities; prepare budgetary data/ information from current of past initiatives.
  • Prepare a variety of administrative documentation using examples or templates provided by supervisor: initiate administrative procedures and ensure follow-up.
  • Assist in organizing official meetings, events and workshops by booking venues, equipment and providing other related logistical support.
  • Receive, analyze, sort, register, file and distribute correspondence and documents.
  • Respond to enquiries and follow up on routine outstanding matters.
  • Additional tasks maybe assigned, provided they are consisten with the functions set out above

Long Description

Long Description

Long Description

Long Description

Long Description

DURATION OF THE CONTRACT

3-6 months 

Long Description

COMPETENCIES - Core (C) & Managerial (M)

  • Communication (C)
  • Accountability (C)
  • Innovation (C)
  • Knowlegde sharing and continuous improvement (C)
  • Planning and organizing (C)
  • Results focus (C)
  • Teamwork (C)

     

    For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

EDUCATION

Completed secondary, technical or vocational school education.

WORK EXPERIENCE

  • Minimum three (3) years relevant practical administrative support in project management, preferably in humanitarian development.
  • Knowledge of general office and administrative support including administrative policies, processes and procedures.
  • Proven experience in providing administrative support for event organization (off-line and online), procurement, travel arrangement, budgetary expenses tracking/verification, etc.
  • General clerical and administration support.

Long Description

SKILLS AND COMPETENCIES

  • Planning and Organization: Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate time to complete work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
  • Communication: ability to draft documents and express views and ideas in writing and speaking in a clear and concise manner; Good interpersonal skills; Active listening correctly interpreting messages from others and responds appropriately; demonstrates openness in sharing information and keeping people informed.
  • Ability to work effectively as part of a team; ability to work independently with minimum supervision.
  • Strong analytical skills with ability to analyze complex issues and convey concise clear accounts of information.
  • Ability to anticipate needs and suggest ideas to solve problems and to improve the team’s operation.
  • Ability to work under pressure while maintaining accuracy in order to meet deadlines.
  • Multitasking: Proven ability to manage multiple administrative tasks comprehensively for a team or a project.

LANGUAGES

Good knowledge (spoken and written) of English language.

DESIRABLE QUALIFICATIONS

EDUCATION

Bachelor’s Degree in Administration, Education, Social Human Sciences or Communication.

 

BENEFITS AND ENTITLEMENTS

Monthly salary USD 941.46 (Inclusive of Social Benefits). Medical Insurance & Pension benefits included in gross amount quoted above. Other benefits include 30 days’ annual leave.

Long Description

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information, by the above deadline.

To apply, please visit the UNESCO Careers website. No modifications can be made to the application once submitted. 

The process may include pre-recorded video interviews and/or written assessments, interviews with a Panel, as well as reference checks. In addition, candidates may be requested to provide additional information which may be pertinent to the position’s qualifications.  

Please note that all candidates, whether selected or not, will be informed of the outcome of their application in due course. 

Short-listed candidates may also be added to Talent Pools; subject to their consent (i.e. Data Privacy Statement).

ADDITIONAL INFORMATION

  • UNESCO recalls that paramount consideration in the appointment of personnel shall be the necessity of securing the highest standards of efficiency, technical competence and integrity.
  • UNESCO applies a zero-tolerance policy against all forms of harassment.
  • lndividuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply.
  • All applications will be treated with the highest level of confidentiality.
  • The statutory retirement age at UNESCO is 65 years.
  • UNESCO does not charge a fee at any stage of the hiring process.

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