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Field Assistant- Baghdad- Contract Through Third Party- BAG-22-ED-0005

OVERVIEW

Parent Sector : Education Sector (ED)

Duty Station: Baghdad

Classification of duty station: Baghdad

Job Family: Education

Type of contract : Non Staff

Level : Equivalent to SC 4

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 20-August-2022

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Direct supervisor of the third-party contractor:


Under the overall authority of the Director of the UNESCO Office for Iraq/UNESCO Representative to Iraq, the overall supervision of Chief of Education, the supervision of Project Officer in Education based in Baghdad, under the direct supervision of Associate Project Officer based in Baghdad and in collaboration with other staff for the project of “Improving Access to Quality and Inclusive Education with Gender Equality for Out of School Children in Babil and Baghdad Governorates, Iraq” funded by the Government of Italy, the incumbent will be responsible for the monitoring of project activities, supporting the implementing partners and coordinating with the relevant government authorities in order to ensure the smooth implementation of the project. The incumbent will be primarily based in and monitoring the project activities in Baghdad with possible missions to other locations in Iraq if required.  

 

Brief description of the project:


The project “Improving Access to Quality and Inclusive Education with Gender Equality for Out of School Children in Babil and  Baghdad Governorates, Iraq”, funded by the Government of Italy, aims at increasing access to quality primary education for OOSC, IDPs and returnees in these two governorates, building upon the previous project under the same subject implemented in Baghdad and Salah Al Din.


 

Core activities:


The incumbent will be based in Baghdad and will be responsible for the monitoring of project activities, supporting the implementing partners and coordinating with the relevant government authorities mainly in Baghdad, and supporting other governorates in the central and south area, when needed. S/he will also assist in the planning and implementation of other UNESCO education projects in Iraq, if necessary.
 

Duties and responsibilities

 

The incumbent's role is to undertake the following tasks: 


1.    Establishing and maintaining good relationships within the organization as well as with partners and other stakeholders such as officials of the relevant Directorate of Education and community members in the respective governorate in order to collect information, monitor project activities and implement administrative requirements as per the guidance from the direct supervisor.

2.    Conducting daily visits to project activities to monitor progress and evaluate results and impact and providing appropriate administrative follow-up actions to ensure the quality and quantity of the implemented work as per the plans and contracts. Also providing the relevant stakeholders with technical support on preparing Bill of quantities (BoQs), development, implementation and progress tracking of the project work plan.

3.    Assisting in administrative and programmatic tasks as required such as preparation of reports and arrangement of meetings for UNESCO staff or other relevant guests and accompanying them during the missions. Also, collecting data and other information relevant to UNESCO and report to the supervisor accordingly.

4.    Representing UNESCO in meetings and clusters as per request and instruction from the direct supervisor.

5.    Coordinating with implementation partner(s) in the respective governorate to ensure good delivery of interventions such as training, events, campaigns, distributions of school kits, etc., and assisting them in the reception, registration/enrolment and provision of assistance to persons of concern in the project.

6.    Conducting spot checks for the financial reports and vouchers of the IP and facilitating the payment procedures on the ground along with the Project Assistant and the National officer based in Baghdad by supporting the implementation partner(s), when needed. 

7.    Reporting on a bi-weekly basis at least to the direct supervisor in writing to brief all the interventions and activities conducted by partners and contractors with the details of the above tasks. 

8.    Conducting any other tasks required by the supervisors for the work of project, team and the unit. 

 

 

Expected results and duration of the assignment

 

•  Expected results:

 

Results will be measured against achievement of outputs and objectives, which will be monitored by National Officer based in Baghdad



•  Expected time-limited duration of the assignment


Initial contract (as probationary period) will be for three months, and extendable for additional 9 months and subject to satisfactory performance and fund availability.

Organizational Environment and Partnership

 Organizational Environment and Partnership

 

A) The candidate shall be performing her/his tasks within the specific operating standards, guidelines, requirements, techniques and/or methods. The candidate will be working under the overall authority of the Director of the UNESCO Office for Iraq, the overall supervision of Chief of Education, under the supervision of Project Officer and the direct supervision of the Associate Project Officer based in Baghdad entrusted with the implementation of the project “ Improving Access to Quality and Inclusive Education with Gender Equality for Out of School Children in Babil and Baghdad Governorates, Iraq ”, who will be giving her/him instructions, reviewing her/his work in terms of quality of outputs and shall be giving guidance on the implementation of the project.

 

B) Internally, the incumbent will closely work with all the project team members based in Iraq in Baghdad, in particular with Field Assistant in Babil, project assistant and Associate Project Officer based in Baghdad.

The incumbent is also required to: undertake exchange or provision of information with other colleagues in education sector, implementation partners and stakeholders to deliver clear messages, conduct of negotiations to resolve problems; and ensure professional relationships with colleagues from different sectors, implementation partners, and stakeholders from outside the organization.

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

 

1.  Academic qualifications
 

•    Completion of secondary school education / diploma in the field of engineering, education or any other related field 
•    University degree in engineering, education or any other related field 
     *Civil engineering background preferred

 

2.  Years of relevant work experience

 

•    Minimum 2 years of relevant experience in monitoring and follow up, field work, civil engineering, education, or capacity building if the candidate has a bachelor’s degree, 4 years if the candidate holds secondary education or diploma (Required) 
•    Experience in project support and management would be an asset (Desirable).
     *Civil Engineer experiences and background preferred;

 

 

3.  Language requirement

 

  • Excellent knowledge of English language (both written and spoken)
  • Excellent knowledge of Arabic language (both written and spoken)

 

4.  Competencies and Skills

 

•    Proficiency in computer office applications, including internet navigation and various office applications;
•    Good interpersonal, facilitation and communication skills and ability to work in a multi-cultural environment;
•    Good knowledge of project planning and management tools;
•    integrity and drive for results;
•    Ability to adapt to dynamic environments and to work effectively in a multicultural/multinational environment;
•    Good judgment and decision-making skills;
•    Ability to work independently and in a team;
•    Ability to meet deadlines and be punctual at work;
•    Commitment to UN values of non-discrimination on the basis of race, gender, economic status, or religion. 

 

COMPETENCIES (Core / Managerial)

Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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“UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.”

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